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ACCOUNTING ADMINISTRATOR, HEMPCO

 

We are seeking a self-motivated individual to help drive us into the next stage of growth. Reporting to the Director of Finance, the Accounting Administrator will provide all the financial, administrative and transactional support required for an evolving Finance team, which includes, but is not limited to the maintenance of accurate records and files, and processing of invoices and payments.

 

Responsibilities and Duties:

 

  • Monitor the accounts payable inbox, scan invoices and statements, and all supporting documentation as necessary
  • Manage electronic accounting documents, which includes: invoices, receipt documentation, vendor banking information, vendor credit applications and other ad-hoc corporate documents
  • Manage the creation and maintenance of vendor records
  • Match purchase orders to invoices and enter invoices into computer
  • Check invoice approvals, including signatures, cost center and authority level
  • Code invoices and employee expense reports to correct GL accounts in a timely and accurate manner
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Reconcile vendor statements and communicate with vendors and/or internal departments regarding discrepancies or issues
  • Prepare bi-weekly payment runs, which includes: cheques, wire, EFT, etc.
  • Perform bi-monthly credit card reconciliations
  • Verify vendor accounts by reconciling monthly statements.
  • Provide accurate and effective document preparation and records management relative to the AP and AR function in accordance with records retention policies and procedures
  • Responding to clients and managers requests via phone and/or emails
  • Preparing Accounts Receivable reports and reviewing outstanding accounts
  • Record payments received and internal credits or adjustments
  • Process month end duties accurately and in a timely manner
  • Contact overdue accounts to secure payment and follow up on collection calls
  • Other duties as may be assigned by the Director of Finance

 

Qualifications:

 

  • 2-3 years of accounts payable and/or accounts receivable experience in a high-volume environment
  • University degree preferred
  • Excellent communication skills; both written and verbal
  • Previous experience dealing with multiple entities and currencies
  • Exceptional time management skills and the ability to meet tight deadlines
  • Ability to work independently and prioritize tasks
  • Ability to adapt to a fast paced, high growth environment
  • Excellent analytical, organizational and problem-solving skills
  • Strong team player with the ability to conduct work with confidentiality and professionalism
  • Ability to prioritize and organize a constantly changing workload while maintaining a high level of integrity and accuracy to meet key deadlines
  • Self-starter with the ability to identify problems and then develop and implement solutions
  • Strong analytical skills with the ability to develop financial analysis and reporting in an efficient and effective manner
  • Ability to think strategically and make quick decisions
  • Ability to multitask in a rapidly changing environment
  • Experience in using technology; including ERP
  • Proficiency in Office 365, particularly Excel
  • Accountable for results, strives to meet and exceed expectations
  • Strong written, verbal and communication skills
  • Be positive, energetic and comfortable in an open, dynamic and collaborative company culture.
  • Experience in a publicly traded company is an asset

 

We would like to thank all applicants for their interest but only those selected for an interview will be contacted.

 

Hempco is an Equal Opportunity Employer.


Job Segment: Accounts Payable, Accounting, Accounts Receivable, ERP, Records Management, Finance, Technology, Records