Accounts Payable Specialist

Division:  Finance
Job location: Remote (Ontario, Quebec, Alberta)
Hours: 40 hours per week, Monday to Friday 
Employment type: Full Time  

A little about us

Hi, we’re Aurora Cannabis, and we’re so excited to meet you!

Aurora Cannabis is a leader in the rapidly evolving global cannabis industry, serving both medical and consumer markets worldwide. Dedicated to helping people improve their lives, Aurora is driven by science and innovation, with a focus on providing premium medical cannabis products produced with the highest standards. We proudly serve both patients and consumers across Canada, Europe, Australia and New Zealand. Our global brand portfolio includes Aurora, Being, CanniMed, CraftPlant, Daily Special, Drift, Greybeard, IndiMed, MedReleaf, Pedanios, San Raf, Tasty’s, Whistler Cannabis Co, and WMMC. Aurora's brands continue to break through as industry leaders in the medical, wellness and adult recreational markets wherever they are launched.

At Aurora, employees are at the heart of everything we do as we execute with excellence and agility. Whether in our manufacturing facilities, in our state-of-the-art research labs or supporting our global business development, or, within our corporate functions such as HR, operations, government affairs, and more – our diverse A-Team leads with expertise, passion and dedication every day. Together, we are opening the world to cannabis and making a meaningful impact for patients, consumers, our communities and our A-team. 

Job Summary
Reporting to the Accounts Payable Manager, the Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments while providing financial, administrative, and transactional support to the Finance team. This role ensures proper documentation, compliance with internal controls, and strong vendor relationship management. The position also supports cross-functional teams, month-end processes, and general office coordination during onsite days.  Sounds Interesting?  Here’s a little more…

As the Accounts Payable Specialist you will be involved in …
Accounts Payable Processing
•    Monitor the accounts payable inbox and manage the intake of invoices, statements, and supporting documentation.
•    Scan, organize, and manage electronic accounting documents, including invoices, receipts, vendor banking information, credit applications, and other corporate documents.
•    Maintain and update vendor records in the ERP system.
•    Match purchase orders to invoices and enter invoices accurately into the system.
•    Ensure proper invoice approvals, including signatures, cost centers, and authority levels.
•    Code invoices and employee expense reports to the correct GL accounts in a timely manner.
•    Process vendor invoices in adherence to company policies and internal controls.
•    Prepare and execute weekly payment runs (cheques, EFT, wire, etc.).
•    Respond to vendor inquiries and maintain positive vendor relationships.

Reconciliations & Reporting
•    Reconcile processed work by verifying entries and comparing system reports to balances.
•    Reconcile vendor statements and resolve discrepancies promptly.
•    Perform bi-monthly corporate credit card reconciliations, ensuring accuracy, documentation, and timely submission.
•    Report sales taxes by calculating requirements based on paid invoices.
•    Maintain accurate records of AP transactions within the ERP system (Sage X3).

Month-End, Audits & Cross-Functional Support
•    Assist with month-end close activities, including AP accruals and reporting.

•    Support internal, external, quarterly review, and year-end audit procedures as required.
•    Support other Finance team members with ad-hoc analysis and projects.

Office Coordination Duties (Onsite Days)
•    Check and distribute incoming mail and courier deliveries.

•    Assist with general office coordination tasks (e.g., supply management, liaising with building services).

Records Management
•    Provide effective document preparation and records management relative to AP in accordance with retention policies and procedures.

•    Support other Finance team members with the month-end close and other ad-hoc duties.
 

You would be the best fit for this role if you have…
•    Over 3 years of accounts payable experience (high-volume environment preferred).

•    Post-secondary education in Accounting, Finance, or a related field (university degree in Accounting preferred).
•    Experience with ERP systems; Sage X3 experience preferred (Ceridian experience is a bonus).
•    Experience working with multiple entities and currencies is an asset.

•    Understanding of procure-to-pay processes and internal controls.

Bonus points if you have…
•    Excellent written and verbal communication skills.

•    Strong attention to detail and accuracy.
•    Advanced knowledge of MS Excel required.
•    Strong problem-solving skills with the ability to resolve discrepancies.

•    Exceptional time management skills and ability to meet tight deadlines.
•    Ability to work independently and collaboratively across departments.
•    Understanding of procure-to-pay processes and internal controls.

Why you’ll love working at Aurora
•    Flexibility: you will enjoy a flexible work environment that is the perfect blend of work and fun! You will be empowered to achieve work-life balance with flexible hours, remote work options, meeting-free-Friday-afternoons and more!  

•    Total Rewards: we will motivate you to go above and beyond with a competitive salary, professional development opportunities, company SWAG, team activities and modern technology. 

•    Team: we are a diverse and global team of cannabis enthusiasts, energetic innovators, fitness gurus, caring parents, foodies and more, with a collective passion to nurture an inclusive environment that helps you grow and provide people better days with cannabis.

Next steps
Apply today by submitting your resume through our website. You can expect your application to be reviewed by our Talent Acquisition Team and we will contact you if we see a fit via email.

Think you’re the ideal candidate but you don’t meet all the requirements? Apply anyways. We would love to review your application to see if you’re the right fit or find you an alternative opportunity.  Not the role for you? Share this posting with your network while subscribing to our Talent Community to learn more about upcoming opportunities (hot tip: if you are an Aurora employee, take advantage of the employee referral program by sharing this posting with someone in your network! If they are the successful candidate, you may be eligible for a bonus!).  

Diversity and inclusion
At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.

Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers – and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic. If you require accommodation (including, but not limited to, an accessible interview site or alternate format of job posting) during the recruitment and selection process, please do not hesitate to let our team know!

#LI-REMOTE
 
#LI-MC1